Tips From Your Bay Area Event Caters

Whether you’re planning a killer 4th of July barbecue or exploring Bay Area party catering for a wedding or important corporate event, you may have ideas about how to make the event great. But you’re also a little frazzled and overwhelmed by the scope of the project.


How can you plan effectively, stay on budget, avoid ruffling feathers and avoid scrambling at the last minute to change accommodations, manage challenging orders, and so on?


Send out announcements early.

Send out save the dates and invitations. You can do so on online, if you’re hosting a casual event. Giving your guests a “heads up” is a courtesy, and it will earn you more “RSVPs” and help friends and associates plan around their busy lives.


Create buffers in your planning.

Expect that some people will cancel or change their plans at the last minute. Expect that you will have menu additions and subtractions. Inexperienced party planners often don’t have enough “give” in their schedules to accommodate for such changes, and so they wind up frustrated and caught off-guard when they happen.


Separate the “nice to haves” from the “must haves.”

In an ideal world, you’d like your party to be an unlimited luxurious affair. But you’re operating from a limited budget, and you lack the time or manpower to bring all of your grand plans to fruition. To deal with this problem, have two separate planning sessions. First, expand your thinking and come up with as many creative, cool, ways to plan the event as possible. Then take a break. Then return and have a second “get realistic” session.


Finally, don’t reinvent the wheel and do everything yourself.

If the thought of doing all the shopping, preparation, cooking, and entertaining is too overwhelming, enlist some help! If your friends or family offer to lend a hand, let them. Or, if you truly want to relax and throw a stunning party, hire professional caterers to do the job.

Corporate, Wedding, and Event Caterers in the Bay Area

Contact the team here at Handheld Catering for experienced, sophisticated help with your Bay Area event catering needs. Let us help you plan an awesome event this summer! Give us a call at 408-692-GRUB (4782) to discuss your party planning needs!