7 Tips for Organizing a Successful Corporate Event

Corporate Event Catering Tips

Corporations organize events for different reasons: To launch a product or an idea, foster relationships with new and existing customers, show appreciation for employees, or even to hold fundraising. There is a lot that goes into planning a successful corporate event. In this post, we discuss the top seven tips for organizing your next corporate event.

1. Understand the basics

Before delving into the details of the event, know what the event is about and what you aim to achieve when all is said and done. Is it a team building event, fundraiser, networking event, company retreat, or Holiday party? This will help you organize an event with a theme that suits your intended objective.

2. Come up with a list of what will be used

Once you have an idea on what your event is all about, you can decide on decorations, entertainment, food and drinks, transportation, accommodation, and so on. Using a full-service catering company, like Handheld Catering, will help you kill multiple birds with one stone, so to speak. We handle everything from the decor to the food.

3. Set a budget

Once you know what your budget looks like, gather several quotes and compare prices. Booking such things as a venue and San Jose catering company earlier on gives you a chance to negotiate on the rest of the details.

4. Work on your guest list

Your venue and budget will largely influence your guest list. Avoid sending invites to people who will not directly impact your cause.

5. Decide on the date and secure it with the catering company

Seasonal events, such as those held at the end of the year (i.e. Holiday parties), are pretty straightforward. For any other event, you might need to look into such factors as:

  • The venue’s availability
  • Who your attendees are and how much notice they might need
  • How long it will take to have everything ready

Choose a tentative date as you might need to adjust it slightly once you confirm these factors. Once your date is locked in with a San Jose corporate event caterer, it’s hard to make changes.

6. Promote the event

This will depend on what kind of corporate event you are hosting. For a small event among colleagues, you might only need to send out email invites. For a larger scale event, such as a fundraiser, you might need to come up with fliers, posters, and social media posts.

7. Hire an experienced corporate catering company

The food you serve at a corporate event can make or break it. No host wants to leave guests disappointed, or downright hungry. Handheld Catering is a San Jose event catering company that gives you a chance to customize your menu depending on your guests’ requirements. Since we are a full-service catering company, we can also provide you with tables, chairs, tents, and decor. For your next corporate event’s catering needs, contact us at 408-692-4782 or via our online contact form here.