There’s nothing more disheartening than spending hours of hard work planning an event, only to have no one show up. Though it’s likely they have their reasons, it’s hard not to take something like this personally. No matter if it’s a wedding, a business meeting, a fundraiser, or another event, you want your attendance to be high. To avoid this kind of embarrassment at your next event, use the tips below.
Select the Right Date
Think carefully about the date and time of the event you are planning. Certain seasons, days of the week, and times of day can be better suited for some types of events. For seminars, mornings are the best. Employee appreciation and networking events are best on weekday nights right after work. Weddings and parties are great on Friday nights and the weekends. If you are not sure about which date to select, ask some potential attendees about their availability.
Choose the Best Location
The venue where you host the event will also impact the attendance. Select a central location that will be easy for people to get to. And, of course, make sure the venue fits in your budget, too.
Mail Invites Early
The earlier you can send out save the dates, the better. This will allow people to schedule this day and time early on and lowers the chance that they will already be committed to another event. Be sure to personalize the invites, too. A handwritten note will get more attention than an easily-ignored email.
Plan the Agenda Early
By planning the event ahead of time and communicating it to the guests, you can give them another reason to commit. In the invitation, include the major selling points of the event like a free meal, guest speakers, a petting zoo, etc. If the event is open to people of all ages, offer activities that appeal to the different age groups.
Remind People about the Event
The good thing about mailing invites early is that it gives people more time to plan. The bad thing, however, is that you run the risk of people forgetting about the event. Mail or email reminders to attendees about two weeks before the event so they don’t forget.
Hire a Professional
If all of this seems like a lot of work, it’s time to consider hiring a professional. A private event planner in San Jose, CA, can handle improving attendance and any other party planning task. This will relieve all the stress of throwing an event and guarantee that it will go off without a hitch. Contact us at HandHeld Catering to learn more about how we can boost attendance at your next event.