5 Great Purposes for Table Numbers in Event Planning

When it comes to corporate event planning in San Jose, CA, tabletop numbers can take the stress out of seating arrangements as well as help your caterer organize meals. Keep reading to learn more from the professionals at Handheld Catering.

Seating Arrangements

While table numbers have several purposes, primarily they’re used to help event planners make seating arrangements. Once you have a layout of your event room, you can assign numbers to each table and then assign seats to each guest. For corporate events, use table numbers and seating arrangements to encourage networking and teamwork. In the event of a cancellation, you can easily change your seating charts to accommodate vacancies at company events.

Dining and Catering

Most venues use table numbers to help their wait staff and chefs plan and execute meal services. Just like in a traditional restaurant, table numbers help the hosts organize their patrons and help the wait staff remember orders. Even if you don’t use a decorative tabletop number, the venue staff will probably ask for some kind of seating chart and meal planning system to ensure that your guests get the food they requested. Table numbers are also useful if dining is buffet-style. To start a buffet line, you can call out table numbers instead of having everyone get up at once. This helps you manage the buffet lines, so it doesn’t get too long and crowded.

Creative Centerpieces

There’s no shortage of ways to express your personal style with a decorative tabletop number. Some people incorporate them into their floral arrangements using 3-dimensional numbers. Give meaning to your table numbers by including a special note saying what each number means to you. For example, if your corporation has a list of goals for an event or for the year, write one goal on each placard and use it as a conversation starter. You can keep it simple by placing your number in a decorative photo frame illuminated by candles, or a miniature chalkboard with hand-drawn numbers.


Table numbers can also be used to organize games and special events at your gathering. At a business luncheon use table numbers to assign collaborative projects and let tables compete for the best new ideas. This allows for team building. For business meetings, corporate event planning companies in San Jose, CA, can help you with your seating arrangements. Contact the experts at Handheld Catering for more great ideas.

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